Procurement Coordinator

JOB SUMMARY

We’re seeking a Procurement Coordinator to join our team. No experience is needed but data entry + QuickBooks experience is a bonus. The ideal candidate works well in teams and is a great communicator. This is a full-time position with potential WFH options available.

RESPONSIBILITIES

Maintain FF&E budgets + specifications.
Request vendor quotes.
Negotiate vendor pricing.
Create and process purchase orders.
Confirm product stock.
Manage acknowledgments and invoices.
Real time tracking.
Coordinate regularly with design team.
Manage procurement strategies and schedules.
Schedule weekly budget and FF&E updates with client.
Manage FF&E transit times to meet installation schedules.
Logistics management
- Negotiate warehousing, receiving, and installation (WRI) bids.
- Schedule deliveries to warehouse.
- Submit installation documents to installation team.
- Schedule installation and removal of existing FF&E.
- Manage installation team.
Manage on-site installations with installation team
Final punch/walk thru with lead designer and installation team.
Damage[s] reconciliation
- Return damaged items
- Process re-order[s] or request reselections
Delivery coordination and management
Maintain vendor cost analysis data.
Develop metrics to reduce expenses and improve effectiveness of procurement management services.

This position requires strong communication skills for both internal and external project coordination + management of multiple projects simultaneously, so the ability to handle pressure, stay organized, and multi-task is important. Candidates should also have a strong sense of self-accountability, high attention to detail, and sound judgment.

REQUIREMENTS

Excel
Quick Books
Procurement SAS (Software as a Service) Knowledge or Ability to Learn
Numbers oriented
Ability to multitask
Ability to work under little to no supervision.
Ability to meet tight deadlines.
Must be available for travel & able to lift at least 50lbs.
Knowledge of standard design phases a bonus, but not required.

ADDITIONAL INFORMATION

West End Interiors is an Equal Opportunity Employer. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply.

Due to current climate - productivity and time management skills required. Job encompasses mixture of working from office and home. Some in and out of state travel required.

Job Type: Full-time